S.M.R.H.L. Rules of Play and Conduct:
S.M.R.H.L Summary of League Policies:
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CARHA (Canadian
Adult Recreational Hockey Association)
Official Rule Book
1.46mb carha_rules.pdf
Tournament Rules on
website http://www.carha.ca/index.cfm?action=TournamentsNat.TournamentRules
Date of this Revision: Nov. 5, 2008
All player shall observe the playing rules as
described in the C.A.R.H.A rule book (most recent edition. ) Additionally, the following rules shall apply
Games shall consist of three twenty-minute periods. The last minute of
the first and second period and the last seven minutes of the third period
shall be scheduled "stopped time". During the rest of the game, time
will be stopped only if there is an injury and one minute has run off the
clock.
TIME OUTS; Effective only during the playoffs, there will be one
opportunity per game for each team’s Captain to call for a 30 second time out.
(added August 2009)
At the end of the second period, the referee will take a head count of
each team. At that time, the team captain must remove from the roster any
players absent at this time. Failure to do so will result in the team being
awarded a bench minor penalty. Any
player arriving after the second period must report to both Captains and then
must re-register at the timekeeper’s bench before commencing play.
The intent of this by-law is to get our existing
members to attend all games, not to eliminate any memberships. Our league
make-up is such that all team rosters and league parity are based upon attendance
of their assigned players.
a) The required attendance for all players is a
minimum of seven (7) of the first ten (10) games.
b) Secondly a minimum of twelve (12) of sixteen (16)
games.
c) Thirdly a minimum of fifteen (15) of the full regular
seasons twenty-one (21) games.
Any player not attending the minimum number of games
must submit acceptable reasons for non-compliance to the league executive via
the President or their continued membership will be in jeopardy and subject to
review.
Goaltenders must be fully
equipped and on the ice at the end of the warm up. If not ready, teams will
play with six skaters until the goaltender is available. No warm up will be
allowed a goal tender entering the game late.
All helmets shall be C.S.A. approved and secured with
a chinstrap at all times. Goalies must wear unaltered C.S.A. approved masks and
headgear. The "triangle eye-opener" facemask is not C.S.A. approved.
Play shall be whistled dead if a player who has lost his helmet or one of his
teammates touches the puck. (No
penalty.)
Players or regular Goalies who do not have a League-issued sponsor-crested
jersey to wear (of the team they play for) will not be allowed to participate
in any League or play-off game. This rule does not apply to replacement or
spare goalies.
(a)
Player penalties will be
recorded and points accumulated as follows:
|
Minor |
1 point |
|
Misconduct |
2 points |
|
Game Misconduct |
2 points |
|
Gross Misconduct |
3 points |
|
Match |
3 points |
|
Fighting |
3 points |
|
Major |
3 points |
|
Molesting
Officials |
5 points |
(b)
If a skating player takes three penalties in anyone game he shall be
removed from the game immediately. If a goaltender takes three penalties in one
game, he shall be allowed to finish the game, but shall sit out the next game.
(c) A
"Too Many Men" or "Bench" penalty shall not be counted
towards the game or point total of the player serving the penalty.
(d)
Players will be issued
suspensions for accumulated penalty points as follows:
10 points - 1st game suspension
13 points - 2nd game suspension
16 points - 3rd game suspension
18 points - 4th game suspension
20 points - suspended for the balance of season including playoffs.
(e) In
the playoffs, demerit point accumulation starts over. When a player has accumulated a total of eight (8) penalty points
before the end of the seventh playoff game, he shall be removed from the game
immediately and shall sit out for the remainder of the playoffs including the
finals. If a player has accumulated seven (7) points or less when the seventh
game is completed, the player will be allowed to play the final game, and
allowed three (3) penalty points before being removed from the game.
(a)
Minor penalties shall be
two minutes stopped time.
(b)
In the case of coincidental
minor penalties, both players shall serve three minutes running time but their
teams need not play short-handed. Players are to leave the penalty box at the first
stoppage of play after their penalty ends.
(c)
Major penalties shall be
five minutes stopped time.
(d)
Misconduct penalties shall
be ten minutes stopped time.
(e)
Game misconduct penalties
shall be for the remainder of the game and the player is immediately
ejected. If the penalty occurs within
the last ten minutes of the game, the player must also sit out the entire next
game. Any other penalties concurrently awarded must be served first.
(f)
A gross misconduct shall
result in the player being immediately removed from the game and given a two
(2) game suspension. Additionally, the discipline committee shall review the
matter to determine if any further action is required.
(g)
A Match penalty shall
result in the player being immediately removed from the game and given a two
(2) game suspension. Additionally, the discipline committee shall review the
matter to determine if any further action is required.
(h)
If time expires on a
delayed penalty shot, it shall be awarded.
(i)
If a delayed penalty is
being called but the opposition score before the play is stopped, the penalty
time is waived, but, the penalty is still recorded on the game sheet and counts
in both the 3 penalty rule/game as well as carries the appropriate demerit.
(a)
Any player who in the opinion
of the referee intentionally body checks an opponent will receive a minor
penalty.
(b)
When an attacking player is
skating towards a defending player, the defending player may maintain his
position. It is the responsibility of the attacking player to avoid body
contact or risk a penalty.
(c)
"Riding-off" a
player is permitted as long as only minor body contact occurs between
the players.
(d)
Any player who
intentionally pushes, body checks, or hits an opposing player FROM BEHIND shall
be penalized for "Checking from behind". This shall result in a
double minor or a major penalty plus a game misconduct.
(e)
Where a player is
high-sticked, cross-checked, body-checked, pushed, hit or propelled in any
manner FROM BEHIND into the BOARDS or NET in such a way that the player is
unable to defend himself, a major AND a game misconduct, gross misconduct or a
match penalty shall be assessed.
A slap shot is legal when the shooter and no more than
one defender and the goalie are in a relative straight line to the goal.
However, if the entire attacking team is inside the blue line, no slap shot is
legal regardless of player positioning.
A slap shot is defined as a shot in which the player's
blade of their stick exceeds the height of the respective player's boot top in
either the back or forward motion.
No penalty shall be
assessed for an illegal slap shot, but the play shall be whistled dead and
there shall be a face off in the offending team's zone.
A misconduct penalty shall be assessed to any player
or team official who, in the opinion of the referee:
(a)
Uses obscene or abusive
language or gestures.
(b)
Persists in disputing with
or shows disrespect for the ruling of any league official
(a)
A minor penalty shall be
assessed any player who checks or intimidates an opponent while carrying his stick
above the normal height of his shoulders.
(b)
A major penalty shall be
assessed any player who causes injury while carrying his stick above the normal
height of his shoulders. If it is the, referee’s opinion that the injury was
caused intentionally, a game misconduct shall also be assessed, accompanied by
two penalty points.
A player who is penalized for fighting will be removed from the ice and
retired to the dressing room immediately. The fight's non-aggressor shall be
given a one game suspension and a game misconduct; the fight's aggressor shall
be given a three (3) game suspension and a game misconduct. Should a player be
deemed to be the aggressor twice in the same season, including playoff games,
he shall be suspended for the balance of that season and playoffs.
If it is decided that none of the fighters was the aggressor, each
fighter will receive a two game suspension.
A player shall receive three (3) points for fighting along with two (2)
points for the game misconduct.
A Match Penalty shall
penalize the following acts:
(a) Head butting.
(b) Kicking or attempting to kick.
(c) Pulling hair.
(d) Hitting with the butt of the stick.
(e) Spearing or attempting to spear.
(f)
Deliberate attempt to
injure.
Any player or team official who strikes, trips,
body checks, threatens or attempts to strike a Referee, Linesman or Off-Ice
Official before, during or after a game (either on or off the ice) shall be
given a Match Penalty and reported to the President/Disciplinary Committee by
the Referee. Such player or team official shall be suspended for a minimum of
10 games and after review of the incident by the Disciplinary Committee and/or
League Executive said suspension could be increased up to and including a 1
year (365 days) or lifetime suspension depending on the severity and
circumstances of the incident.
Any player suspended
for any number of games or for the season shall not be entitled to a
refund.
The Executive may suspend or replace any team official
or team captain whose manner may prove detrimental, or not in the best
interests of the League.
The Executive may
make Player suspensions at any time for just cause.
This is to be
effective immediately and will remain in effect at least until a hearing is
held by the Executive.
All suspensions are
to be reported to the President as soon as possible.
Appeals of a decision by a referee or discipline committee:
(a)
A dispute about a referee's
opinion or the use of his discretion is not grounds for an appeal,
regardless of the circumstances.
(b)
A dispute about the
interpretation of the rules made by the discipline committee or a referee is
appropriate ground for an appeal.
(c)
The team captain must
notify the League President of the appeal within 48 hours. Notice to the
President can be verbal, provided that written notice follows.
(d)
A committee composed of the
President, referee-in-chief, and two members of the disciplinary committee will
hear the appeal. The team captain shall be present to represent the appealing
player.
(e)
The ruling of the committee
shall be communicated either verbally or in writing to the appealing player. If
the player is notified verbally, written notice shall follow.
If teams are tied in
the standings at the end of the season or playoff round robin, the following
criteria is used to break ties:
1st Criteria - Game
record between the two teams. If no clear winner can be established, refer to
the second criteria.
2nd Criteria - Goal differential, goals scored by the
team, less the goals given up. If the "differential" is tied, refer
to the third criteria.
3rd Criteria - Goals for a team with the most goals
scored. If still tied refer to the fourth criteria.
4th Criteria - Team with the least penalty minutes.
5th Criteria - Coin toss to break the tie.
End
section 1
Date of Revision: Nov. 5, 2011
*Added equalization clause
The Purpose of the League is to provide
a competitive, yet safe, environment for adult hockey players.
The League promotes and guards the
interests of its members and works to promote and guard the good name of
Surrey.
The
following fundamental policies are contained in a non-amendable section of the
SMRHL Constitution:
1) The
League rules reflect and shall continue to reflect that the League is for
"non-contact" hockey only.
2) The
League prevents excessive individual/team rivalry by creating new team rosters
at the beginning of each playing season in such a way that players are rotated
from team to team.
The following dates are a guideline
and attempt to reflect a full year’s activity.
July/Aug. Annual General Meeting and
Registration
Aug. Executive Meeting: (Team Draft)
Sept. Beginning of regular season
Nov Executive Meeting (Team
Equalization and General Business)
Dec. Christmas Family Skate
Feb. Executive Meeting (General
business)
Mar/April Championship Games
April Executive Meeting (Player Rating)
Membership in the League is confined
to all registered members who agree to abide by the constitution and Bylaws of
the League. The League is non-discriminatory.
1.
Playing
Members are required to pay a yearly registration fee.
2.
The
League does not accept playing members who reside outside the city of Surrey
unless they were members the previous year and their annual fees are paid in
full.
3.
The
League does not currently accept new playing members who are under 35 years of
age.
4.
Current
playing members are offered playing spots in the subsequent season.
5.
New
playing members will be selected through a lottery conducted before the regular
season.
6.
Surplus
registrants will be placed on one of two spare lists (player or goalie)
according to their position in the lottery. Spare players may be drawn from
this list to replace players who resign, or are injured or expelled.
7.
Playing
members who drop out due to injury can retain membership in the League by
paying a nominal fee to be places on the injury reserve list.
8.
Upon
notifying the Registrar injured members may be re-instated when the first
available playing opening arises. If no opening arises in that season, these
members have first rights to new playing spots for the next season.
9.
Members
who are drawn in to replace injured members are not guaranteed a playing spot
the next season, but are offered spots if they become available.
Employees of the League and other
non-playing participants are required to become members of the League by paying
a nominal yearly fee. This assures that these individuals are covered by League
insurance and are bound by the League's Constitution, Bylaws, and Rules.
1.
The
Executive establishes fees annually.
2.
Registration
and membership fees are due at the time of registration and should be paid to
the Registrar.
3.
A player
may choose to pay his fees in two installments: the first on the day of
registration and the balance no later than Nov. 1st of that year. This option
carries a fee as established by the Executive.
4.
In the
case of late-registration, a member being injured and replaced, or a member
leaving the league for other reasons, the Executive shall set the level of
rebate based on the members fees paid to date and the date on which the
incoming new member pays his fees. Additionally the rebate may be subject to a
decision by the Executive on a pro-rated basis.
5.
Any
member leaving the League after the fourteenth (14) game will not receive any
financial compensation from the League.
6.
Members
suspended or expelled due to misconduct receive no rebate.
7.
There
is a nominal fee in order to be placed on the injury reserve list.
8.
There
is a nominal fee to become a non-playing member of SMRHL.
1.
The
season runs from September to February or early March. Each team plays one game
every Monday night.
2.
The
SMRHL regular season consists of twenty-one (21) regular season games and eight
(8) round robin playoff games between all teams.
3.
The
two highest placed teams receive recognition of their accomplishment.
4.
The
player with the highest points total in the regular season receives recognition
of their accomplishment.
5.
The
player with the most goals in the regular season receives recognition of their
accomplishment.
6.
The
team with the least penalty points in the regular season receives recognition
of their accomplishment.
Return to topPlayer
Rating System
1.
All
players are rated (or have their ratings reviewed) using a ten-point
scale, 1 being little or no experience/ability and 10 being extensive prior
experience/ability.
2.
Each
player is also rated as "F" (forward), "D" (defense)
or "DF" (defense/forward) to indicate the position that player
generally plays.
3. Goaltenders are rated on a
thirty-point scale to allow for a finer distinction between levels of ability.
1.
The
team draft meeting is attended by executive members and captains only (and the
past President if he chooses)
2.
Each
individual Player Rating Card (PRC) has the players rating and position entered
on to the back and marked additionally if having a current position of Captain,
Executive or Sponsor. Player information IE: player name, phone number etc.
is entered on the front.
3.
The
rating cards of goaltenders, team captains, executive members and sponsors are
withheld from the deal.
4.
The
rating cards are dealt face down into eight rows. (Only showing rating and
position)
5.
The
piles are then examined and adjusted so that they each have the same number of
"D" (defense) or "D/F" (defense/forward) cards.
6.
The
piles are then examined and adjusted so that they each have the same number
of "F" (foreword) cards.
7.
Player
ratings in each row are then totaled and a second review and balancing
adjustment is made so that the sum of their ratings is equal in each row.
8.
When
the piles are reasonably balanced, Captain, Executive cards are then
distributed so each team has one captain and one executive member
9.
Finally,
goal tender rating cards are then added to the piles; if necessary, goaltenders
can then be exchanged to achieve overall team parity with respect to
experience/ability.
10.
Sponsor
cards are always placed on the team they sponsor
11.
If the
results of the first few games of the season indicate that team parity has not
been achieved, players may be moved via "equalization " after 10
games.
Equalization
1.
In
Attendance – President, Vice President, Treasurer, Statistician, Sponsorship
chair, Discipline committee, Team Draft committee and all Captains.
2.
Specific
time frame, meet as close as possible to the week of game eight (8) and discuss
the results of the first seven (7) games
3.
Decisions
to be concluded and player switches/additions to have occurred by game nine (9).
Players to be on the bench by game nine (9)
4.
Protect
Captain, Executive and three other players.
5.
Maximum
player spread, 2.5 rating points between switched/added players
6.
Option
to appoint a three (3) man committee to oversee the process, assist Captains
with the procedure, mediate and make final decision if there is an im-pass
7.
It is preferable
to equalize or balance teams by filling a vacancy due to injury, work related
absence or other, if this is viable
1.
Members
are not to approach sponsors with requests for league assistance, unless the
elected Sponsorship member instructs them.
2.
Teams
are to clear dressing rooms as soon as possible after games.
3.
Teams
are to leave the ice in a timely fashion after completing games.
4.
Players
are to stay off the ice until the "ice-man" has closed and locked the
gates.
5.
All
players are responsible for their own clothes and personal property. The League
accepts no responsibility for lost or stolen articles.
6.
Team
official’s will at all times conduct themselves in an exemplary manner and will
not carry on arguments or displays of bad feeling in front of any team.
7.
Teams
shall arrange to lock their own dressing rooms.
8.
Teams
using a player, in any League or play-off game, that is not assigned to them by
the Executive shall forfeit said game.
9.
Any
officials or players ejected from a game are to proceed directly to their
respective dressing rooms immediately.
10.
The
Executive may suspend or replace any team official or team captain whose manner
may prove detrimental, and/or not in the best interests of the League.
1.
Surrey Men’s Recreational
Hockey League “SMRHL” is an unregistered non-profit society operating under a
Constitution and Bylaws.
2.
The SMRHL. Constitution
specifies that an elected Executive shall manage the League.
3.
The day to day affairs of the
League are handled by the Executive Committee (President,
Secretary/Treasurer and Vice-president)
1.
Non-elected:
2.
Immediate
Past President
3.
Elected
at AGM (two year terms):
4.
President
5.
Vice-President/Registrar
6.
Secretary/Treasurer
7.
Statistician
8.
Discipline
Committee (three 3)
9.
Sponsorship/Web
10.
Captains
(one per team 8)
11.
Referee-in-Chief
1.
Honorary
Officers
2.
Referees
3.
Timekeepers
1.
The
Executive has full power to deal with any matter concerning the operation of
the League.
2.
The
Executive may appoint select committees to deal with League matters.
3.
No
member may be elected, or otherwise hold more than one Executive position
except on a short-term emergency basis.
4.
All
Executive members shall keep an accurate record of all business within their
charge and shall prepare a report for all Executive meetings, as well as when
requested to do so by the President.
5.
Any
Executive member not attending two consecutive meetings of the full Executive
without giving prior notice to the President shall be removed from office.
6.
A team
captain may be represented at a meeting by his designate.
7.
The
Executive shall have the power to appoint select committees to deal with
matters pertaining to the operation of the League.
1.
There
will be a meeting of the Executive as often as necessary as determined by the President,
preferably once every 6-8 weeks throughout the season.
2.
The
meetings will be of not more than 3 hours duration and shall commence no later
than 8 p.m.
3.
The
presence of 60% of the voting Executive constitutes quorum.
4.
All
Executive meetings are open meetings (except where player ratings are openly
discussed).
5.
Any
member of the League may attend Executive meetings, but non-Executive members
may not speak on any matter unless requested to do so by the Chair and shall
not vote.
6.
Any
member may put forth a matter to be considered for the agenda of the next
Executive meeting. The President must receive the request seven (7) working
days prior to the next scheduled meeting. If, the President puts the item on
the agenda, the member making the request will be notified and will be allowed
to speak to the matter at the time of discussion.
At each Executive meeting, in addition to other
business that might be transacted, the following will be considered:
1.
Roll
call of Officers
2.
Reading
of the Minutes
3.
Business
arising from the minutes
4.
Correspondence
5.
Financial
Reports
6.
Unfinished
Old Business
7.
Committee
Reports
8.
New
Business
The Executive Committee is comprised
of the President, the Vice-President/Registrar and the Secretary/Treasurer. The
Executive Committee assists and advises the President in the performance of his
duties. It meets as required to deal with the following:
1.
To
plan the agenda for Executive Meetings
2.
To
Deal with emergency and other League matters which must be dealt with immediately.
3.
To
discus long-range concerns of the League and initiate planning accordingly.
4.
To
assist in a continuing assessment of the affairs of the League and assure its
affairs are in good order at all times.
5.
The
discussions and decisions of the Executive Committee are reported to the
Executive and are subject to ratification by the Executive.
1.
Act as
Chairman of the Nominating Committee
2.
When
possible, assist the President and Vice-President upon request.
3.
Chair
Executive meetings if President and Vice-President are not present.
1.
Chair
all Executive meetings & Annual General Meeting, except when the President
has delegated another chair.
2.
Be
responsible for the general management of the affairs of the League, subject to
its Constitution and Bylaws.
3.
Be
responsible for arranging and scheduling ice time for all authorized League and
play-off games.
4.
Has
the power to appoint or replace any Committee Officer or Chairman that he feels
is not fulfilling his duty according to the Constitution.
5.
Has
the authority to appoint replacement Executive Officers, should any Executive
Officer resign or otherwise vacate his office.
6.
All
decisions of the President are subject to ratification by the Executive.
1.
In the
absence of the President, will exercise the full powers and duties of the
President.
2.
Assists
the President
3.
Acts
as Chairman for the Team Balancing Committee.
4.
Is
responsible for all player evaluation records from year to year.
5.
Keeps
an up-to-date record of all registered members, including satisfactory proof of
age and residency of registered players.
6.
Collects,
records and accounts for registration fees.
7.
Will,
annually, after consultation with the President and treasurer, recommend the
rate at which registration fees should be set at, and shall further
8.
Recommend
a date of final registration.
9.
Keeps
an up-to-date injury reserve list.
10. Keeps up-to-date spare goalie and
player lists and arranges for spare goalies and players as needed.
1.
Has
custody of all books, papers, records, contracts, meeting minutes, and other
correspondence belonging to the League.
2.
Performs
other duties as determined by the Executive.
3.
Keeps
proper books and accounts for all receipts and disbursements and shall deposit
all monies and other valuables in the name and credit of the League in such
banks, trust companies or other depository as may be designated by the
Executive.
4.
Disperses
funds under the direction of the Executive, and renders the Executive, whenever
required, an account of the financial position of the League.
5.
Submits
a financial statement for the guidance of the Executive at regular Executive
meetings and shall be prepared to give a financial statement at the Annual
General Meeting.
6.
Is one
of the League's signing officers together with either the President or
Vice-President.
1.
Arranges
and schedules referees for all games.
2.
Arranges and schedules minor officials for games,
including score keepers, timers, and goal judges where necessary.
3.
Is the advisor to the Executive in all matters
pertaining to the playing rules and regulations.
4.
Has the final say in the interpretation of any rules
of play.
5.
Arranges for the instruction of referees and minor
officials, where practical.
6.
Recommends to the Executive a scale of reimbursement
for referees and other game officials.
7.
Ensures that all referee's accounts are in order and
arrange for payment to referees and minor officials.
1.
Is
responsible for keeping game sheets that provide a record of the goals,
assists, and penalties of all players.
2.
Is
responsible for entering game scores, player attendance and penalty point
records online using the SMRHL Stats software.
3.
Is
responsible for notifying the local press and other media of League activities.
4.
Is
responsible for keeping teams and team captains informed of the relative
penalty points or point-related suspensions incurred by team players.
5.
Keeps
a record of the attendance of all players.
6.
Notifies
the Disciplinary Committee and President if any serious penalties or incidents
occur during play.
1.
Recommend rates of
sponsorship to the Executive.
2.
Responsible for obtaining
and signing sponsors to the League.
3.
Recommend money-raising
projects to the Executive and supervise the operation of all approved projects.
4.
Responsible to maintain
sponsor participation for the year.
5.
Ensure that all sponsor
fees are collected at the earliest date, no later than the end of November.
6.
Maintain personal contact
with the sponsors during the regular season, informing them of the schedule of
games, events etc.
7.
Delivering a framed team
picture to each Sponsor at the earliest possible date after team picture have
been received.
1. Shall be three in number
2. Manage all disciplinary actions for player rule
infractions.
3. Meet when required with referees to discuss any rule
infractions.
4. Notify players when suspension is warranted
5. Maintain a league penalty point list
1.
Act as a liaison between
the Executive and the players.
2.
Attend all Executive
meetings, or have a designate attend on his behalf.
3.
Delegate team duties to the
players including establishing playing line-ups and performing general coaching
duties.
4.
Are responsible for the
team's equipment. (Jerseys, socks, coolers, pucks, water bottles, locks)
5.
Fill-in a team roster each
game.
6.
Are responsible for team
funds "beverage fund".
1. Is responsible for ordering, buying, transporting all
League equipment including jerseys, socks, pucks, water bottles, coolers and
locks.
2. Distributes equipment to team captains at beginning of
playing season and collect it at end of season.
3. Is responsible for the storage of League equipment
when necessary.
4. Is responsible for obtaining new jerseys when sponsors
change and replacing them when wear requires (3-5 years).
5. Orders and obtains League trophies
1. The League employs timekeepers who are responsible for
keeping the time at League games.
2. Responsible for completing score sheets, giving a copy
to captains after each game and giving originals to statistician at the end of
each night.
1. Two referees attend each League game. Referees hired
by League must have:
Level 2 B.C.H.A. and credited certification
Any Committee
created by the Executive operates under an appointed Chairperson who must be
prepared to submit a report of the activity of his committee to the Executive.
Any Committee involved in the receipt or disbursement of monies should prepare
a financial statement and reconcile this with the Secretary/Treasurer on
completion of the project. Committees are subject to the direction of the
Executive and must seek the direction of the Executive in matters pertaining to
League policy. Committees meet as often as required to perform the tasks
assigned. If the Executive feels that a committee is not performing adequately,
the Chairperson of the committee may be replaced or the committee may be
dissolved.
The Annual General Meeting takes place no later
than Aug. 1st of each year. The meeting
is called to order no later than 7:30 p.m.
At every Annual General Meeting, in addition to
any other business that may be transacted, the following shall be considered:
1. Roll call of Officers
2. Reading the minutes of the last AGM
3. President's Address
4. Correspondence
5. Secretary/Treasurer's Report (Financial Statement)
6. Auditor's report for the previous month
7. Notice of Motion
8. General Business
9. Election of Officers
10. New Business
11. Adjournment
Executive Meetings and The Annual
General Meeting are conducted using Robert's Rules of Order. The
following is a brief outline of some of Robert's Rules. For a more
comprehensive account or to resolve disputes, refer to the published 1996
edition of Robert's Rules of Order:
·
The
Chairperson presides over the assembly (meeting), assures that rules are
followed, that speaking is confined to the matter at hand and that speakers
have the floor in proper turn.
·
A member has the floor (is allowed to speak)
only when the Chairperson acknowledges the member.
·
A "resolution" is a statement detailing a
course of action or policy change that is brought for the assembly to consider.
This is the same thing as what is commonly called a "motion."
·
A resolution is brought forward for consideration by
"moving" it. Typically, a member says something like; "I move
that we buy xxx big computer for $000."
·
For the resolution to be considered by the assembly,
it must be "seconded" (i.e. a second person must openly indicate
to the Chairperson that they would like to discus the resolution. Typically, a
member will say, "Second.")
·
Providing that the resolution is in order (there
are no other resolutions under consideration), this resolution now becomes
the subject of discussion and all conversation other than that of the
Chairperson must be restricted to discussion of the resolution.
·
The Chairperson takes a speakers list by writing down
or remembering the names of the members who would like to speak, in the order
that they indicate this.
·
Members indicate their desire to speak by raising
their hand.
·
The Chairperson then recognizes each member in turn
and that member may speak. The chair may set a time limit to discussion, and
may ask members not to repeat what other members have said. Each member is
entitled to speak at least once if they wish. The Chairperson may allow further
discussion if he/she thinks it necessary.
·
When a member is next on the speakers list and thinks
that the matter has been adequately debated, that member may "call the
question" by saying "Question". The Chairperson then asks if
there is any objection to calling the question. If there is none, the
resolution is put to a vote.
·
If there is one member or more who objects to the
question being called, a vote must be taken on whether to close discussion. If
it is successful, the resolution is then voted upon; if it fails, more
discussion must be allowed.
·
When discussion has stopped or the question has been
called successfully, the resolution is voted on by the chair saying typically,
"we will now vote on the motion. All in favor?" and waiting for a
show of hands, "All against?" and "all abstaining?" and
similarly waiting.
·
Normal resolutions pass when more members are vote in
favor than against the resolution (abstentions do not count.) Some
resolutions require two-thirds majority support (see "Changing the
Constitution, Bylaws, Rules and Policies").
·
A resolution may be amended twice during its
discussion. A member would typically say, "I would like to amend the
resolution to read..."
·
The amendment must be seconded to be considered by the
assembly.
·
If
seconded, a new speaker's list is formed and discussion is allowed about the
amendment, but not on the original motion.
·
This
discussion is handled in the same way as above.
·
When
discussion ends, the matter is put to a vote as above (majority support is
sufficient).
·
After
the vote, discussion resumes about the main motion. If the amendment was
defeated, the chair uses the old speakers list.
·
If the
amendment passed, a new speakers list is started and discussion starts about
the amended motion.
1.
Every
financial transaction involving the League is carried out in the name of the
League and the documents relevant to this are valid only when bearing the
signature(s) of properly authorized League representative(s).
2.
All
monies paid to an Executive member for membership fees are to be in the form of
cheque or money orders payable to Surrey Men's Recreational Hockey League.
3.
All
monies belonging to the League are to be deposited in the name of the League in
banks, trust companies, or other depository as designated by the Executive.
Such deposits shall be made by the Treasurer or under his authority.
4.
Should
monies accumulate beyond those needed for reasonably immediate disbursements,
any amount in excess of such disbursements may be invested. The investments are
to be made in registered securities, which have a guaranteed parity feature as
well as a liquidity feature.
Alternatively, if excess monies accumulate, donations may be made from
time to time to various Surrey minor sports associations, Surrey based associations,
or the Surrey Parks & Recreation Commission as designated by the Executive.
5.
Disbursements
of League monies are made by cheque, except that small amounts (to a limit
established by the Executive) may be made from a petty cash fund. Any
cheque must bear the signatures of any two signing officers.
6.
The
Treasurer shall be a signing officer along with at least one other Executive
Officer (President and Vice-President)
7.
The
President or his designate maintains a petty cash fund. The maximum amount of
the fund shall be $200.00. Any expenditure requires that a receipt shall be
obtained and filed.
8.
The
financial records of the League are to be under the scrutiny of an auditor who
shall not be a member of the Executive. He will prepare an annual statement, a
balance sheet, a report on the verification of assets and liabilities, and
other reports as the Executive may direct. Such reports also be prepared and
presented when the office of any signing officer is vacated.
1.
All
players are required to sign a form, which releases the League from liability
for injuries which result in the normal course of League play or at League
sponsored events.
2.
The
League carries 2 million dollars worth of liability insurance, which protects
the League and the Surrey Parks Recreation Department in the event of an
injury, caused by the negligence of either organization.
Section 2.02 of the Constitution is not
amendable.
This section details the League's policies
regarding non-contact rules, player rating, team drafts, and the dissolution of
the League.
1.
Notice
of motion of the proposed amendment must be presented to the Executive at a
regular Executive meeting. The mover and person that seconded must sign the
proposed amendment.
2.
The
motion shall be read to the Executive.
3.
The
Executive Committee shall examine the proposed amendment in respect to its
relation to the Constitution and Bylaws. If alteration is considered advisable,
suggestions to this effect shall be made to the mover and seconder.
4.
At the
next AGM following the meeting at which the notice of motion was presented, the
amendment shall be placed on the agenda, moved, considered, and voted upon.
5.
Amendments,
which do not involve money, may be adopted by a simple majority of affirmative
vote (of members present).
6.
Amendments,
which involve money, may require a two-thirds affirmative vote (of members
present) to be adopted.
1.
The
proposed amendment must be presented to the Executive and examined by the
Executive Committee in the same way as Constitutional amendments as outlined
above.
2.
At the
next scheduled Executive meeting the proposed amendment shall be placed on the
agenda, moved, considered, and voted upon.
3.
To
be adopted, Bylaw amendments are subject to the same confidence levels as
Constitutional Amendments (as in #5 and #6 above).
The proposed
amendment must be bought to a regular Executive meeting where it may be
verbally moved and seconded. If the proposed amendment is to be moved by a
non-Executive member, then notice of the amendment must be received by the
President 7 business days before the meeting.
1.
If the
proposed amendments do not challenge or conflict with statements in the
Constitution or Bylaws, the amendment may be dealt with in the same way as
amendments to the Rules of Play and Conduct. Otherwise the proposed amendment
must be treated as an amendment to the Constitution or Bylaws (see above).
This summary was written by Jack
Cook (President 94-95 to 96-97) so the members of SMRHL would have a brief
outline of what makes SMRHL run, the rules by which we govern and the Executive
positions
On a personal note:
“SMRHL, in my opinion, is one of the
more creative recreational organizations that I have encountered in my
lifetime. SMRHL is due to the character
of its members, not the caliber of its players. In simpler terms, it’s a social organization that just happens
have members who enjoy playing hockey.
I tip my hat to the founding members of SMRHL.”
Jack Cook
It was also updated by Brad
Engelland (November 08) to reflect current changes and to make it available to
all members online.Return
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